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1099 Upload Frequently Asked Questions

1. Am I able to upload 1099-MISC and 1099-NEC forms on the Ohio Business Gateway, using the Upload tool?

Answer:  No. Only 1099-R data files can be uploaded at the present time.  The Ohio Department of Taxation will accept paper copies of the 1099- MISC and 1099- NEC forms that report Ohio withholding.  Please submit scanned paper copies of these forms via email to IncomeStatementsEWT@tax.state.oh.us

 

2. We are an entity that submits both 1099-R and W-2 files to the State of Ohio.  Are the txt files able to be combined in one upload? 

Answer:  No.  Txt files uploaded on the Ohio Business Gateway should contain either W-2 information or   1099-R information.  Numerous uploads can be done in one session.  Files must NOT exceed 50mb.

 

3. I am a payroll provider who has uploaded 1099-R files.  Will these 1099-R files be visible in my Gateway clients’ history?

Answer:  No. Unlike other employer withholding transactions submitted by a payroll provider that are visible to the client, the 1099-R file upload history can only be viewed by the user who submitted the file.  As a payroll provider, history of previously submitted 1099-R files uploaded can only be found within the W-2/1099 upload feature.  

 

4. I am attempting to upload a plain text 1099-R file using the W-2/1099 Upload tool.  Why am I being told that it is an invalid file type?

Answer:  Txt data files that adhere to the EFW2 specifications must have a lowercase extension (.txt) in order to be successfully uploaded on the Ohio Business Gateway.

 

5. Where do I find information on how to correct errors?

Answer:  Additional information on how to correct the most common errors can be found here (link to common errors helpful content).  Please review the 1099-R specifications for more in depth guidance on correct formatting by clicking here. 

Additional Resources

Additional Resources