1. Am I able to upload 1099-MISC and 1099-NEC forms on the Ohio Business Gateway, using the Upload tool?
Answer: At this time, we are not accepting any other 1099 form types other than 1099-Rs to be uploaded through the Ohio Business Gateway Upload tool. If you attempt to upload a 1099-MISC or 1099-NEC it will cause the file to reject. If the 1099-MISCs and/or 1099-NECs contain Ohio withholding, complete and mail the paper Ohio IT 3 (without attaching the paper 1099-MISC and/or 1099-NEC) to the address printed on the form. The Ohio IT 3 is available on the Department’s website www.tax.ohio.gov and searchable under “Tax Forms.” If the 1099-MISC or 1099-NEC have no Ohio withholding, you are not required to submit them to the Ohio Department of Taxation at this time.
2. We are an entity that submits both 1099-R and W-2 files to the State of Ohio. Are the txt files able to be combined in one upload?
Answer: No. Txt files uploaded on the Ohio Business Gateway should contain either W-2 information or 1099-R information. Numerous uploads can be done in one session. Files must NOT exceed 50mb.
3. I am a payroll provider who has uploaded 1099-R files. Will these 1099-R files be visible in my Gateway clients’ history?
Answer: No. Unlike other employer withholding transactions submitted by a payroll provider that are visible to the client, the 1099-R file upload history can only be viewed by the user who submitted the file. As a payroll provider, history of previously submitted 1099-R files uploaded can only be found within the W-2/1099 upload feature.
4. I am attempting to upload a plain text 1099-R file using the W-2/1099 Upload tool. Why am I being told that it is an invalid file type?
Answer: Txt data files that adhere to the EFW2 specifications must have a lowercase extension (.txt) in order to be successfully uploaded on the Ohio Business Gateway.
5. Where do I find information on how to correct errors?
Answer: Additional information on how to correct the most common errors can be found here (link to common errors helpful content). Please review the 1099-R specifications for more in depth guidance on correct formatting by clicking here.